How FollowUpEasy handles your data

Last updated: March 18, 2026

What we structurally skip

Our scan only looks at mutual, two-way email conversations. We structurally filter out:

  • Newsletters and mailing lists
  • Automated notifications (GitHub, Slack, calendar, etc.)
  • Marketing and transactional emails
  • One-way messages with no reply history
  • Attachments (never accessed)

What data we access

  • Message headers and metadata for all sent and received messages (sender, recipient, date, subject line). Used to identify relationships and measure how long they've been quiet.
  • Email message content (for specific contacts only). Relevant portions of conversation threads with contacts identified as cold relationships are processed to generate relationship summaries and draft follow-ups. We do not make copies of your full mailbox.

What data we store

  • Contact records for relationships identified as worth reconnecting with (name, email, last contact date, relationship summary)
  • Conversation excerpts from threads with contacts identified as cold relationships, used to generate summaries and drafts. We do not store full email bodies or make copies of your mailbox.
  • Generated drafts created for your review
  • Style profile derived from your writing patterns, used to make drafts sound like you
  • Suppressed contacts you've dismissed, so we don't resurface them

What we never store

  • Full email bodies or complete message content
  • Attachments
  • Emails from contacts not identified as cold relationships
  • A copy of your mailbox

Data retention

Your data is retained while your account is active and deleted immediately when you delete your account. There is no retention period after deletion.

We never send anything on your behalf

FollowUpEasy creates drafts in your Gmail account. You review, edit, and send from your own inbox.

Revoking access and deleting data

You can disconnect Gmail and delete all your data at any time from your account settings. This will:

  • Revoke Gmail OAuth access immediately
  • Delete all stored data (scan results, drafts, conversation excerpts, style profile)
  • Sign you out

Drafts you already saved or sent in Gmail are in your Gmail account, not ours. You can also revoke access directly from Google Account Permissions.

Third-party services

FollowUpEasy uses the following services to operate:

  • Google Gmail API — to read email metadata and content, and to create drafts in your Gmail account.
  • Anthropic Claude API — to assess relationships and generate draft emails. Conversation excerpts are sent to Claude for processing. Anthropic does not use API inputs to train models.
  • Render — cloud hosting provider where the application runs.
  • PostHog — anonymous product analytics to understand how the product is used. No email content is sent to PostHog.

Contact

Questions about how we handle your data? Email Dave directly: dave@followupeasy.com.